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Quotation format with GST

A professional quotation (or estimate) shows your customer exactly what they will pay, including GST, before they order. Use this sample as a guide or fill the same format online in a minute.

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Sharma Electronics

Shop 12, MG Road, Pune 411001

GSTIN: 27ABCDE1234F1Z0 · State: Maharashtra (27)

Quotation

Sample

Quoted to

Mehta Home Appliances

Andheri East, Mumbai 400069

GSTIN: 27AAMFM5678K1ZH

State: Maharashtra (27)

Quotation no.	QT/26-27/031
Date	12/10/2026
Valid until	15/11/2026
Place of supply	Maharashtra (27)

#	Item	HSN/SAC	Qty	Rate	Taxable value	GST	Tax	Amount
1	LED TV 43" (smart)	8528	2 Nos	₹28,500.00	₹57,000.00	18%	₹10,260.00	₹67,260.00
2	Wall mount bracket	8529	2 Nos	₹650.00	₹1,300.00	18%	₹234.00	₹1,534.00
3	Installation service	998715	2 Nos	₹400.00	₹800.00	18%	₹144.00	₹944.00

GST rate	Taxable value	CGST	SGST	Total tax
18%	₹59,100.00	₹5,319.00 @9%	₹5,319.00 @9%	₹10,638.00

Amount in words

Rupees Sixty Nine Thousand Seven Hundred Thirty Eight Only

This is a quotation, not a tax invoice. Prices and GST are as on the date above.

Delivery within 3 days of order. 50% advance, balance on delivery.

Taxable value	₹59,100.00
CGST	₹5,319.00
SGST	₹5,319.00
Total	₹69,738.00

For Sharma Electronics

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What is a quotation?

A quotation is an offer to supply goods or services at stated prices and terms. It is not a document under GST law: no tax becomes payable when you send one, and the buyer cannot claim input tax credit on it. GST arises when you supply, issue the tax invoice or (for services) receive an advance.

Showing GST separately on the quotation avoids the most common dispute in small business: the customer thought the price included tax and you thought it did not.

What a good quotation includes

1 Your business name, address, GSTIN and contact details
2 Quotation number and date
3 Customer’s name and address (and GSTIN if registered)
4 Item description, HSN or SAC, quantity and rateSame codes you will use on the invoice
5 GST rate and amount, and the totalCGST + SGST or IGST depending on the place of supply
6 Validity datePrices and GST rates can change
7 Delivery time, payment terms and advance required
8 Signature or name of the person issuing it

GST law does not prescribe a quotation format; these are good-practice fields.

Quotation, proforma and tax invoice

Document	Purpose	GST payable?	Buyer can claim ITC?
Quotation / estimate	Offer before the order	No	No
Proforma invoice	Request for advance or approval after the order	No	No
Tax invoice	The actual sale	Yes	Yes, if conditions are met

Advances

If the customer pays an advance against your quotation, issue a receipt voucher (Rule 50). For services, GST is payable on the advance; for goods, regular taxpayers do not pay GST on advances (Notification 66/2017-Central Tax).

Common mistakes

Writing “₹50,000 + GST as applicable” without the rate: state the rate and amount.
No validity date, so a customer holds you to an old price months later.
Calling the quotation an “invoice”; it confuses buyers and their accountants.

Official sources

CBIC tax information portal: Rule 50 of the CGST Rules; Notification 66/2017-Central Tax.

Checked on 28 October 2026.

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Frequently asked questions

Is GST charged on a quotation?

No. A quotation is only an offer. GST becomes payable when you supply or invoice (or, for services, receive an advance). Show the GST the customer will pay so the final invoice matches.

What is the difference between a quotation and an estimate?

In practice they are used the same way. A quotation is usually a firm price for a fixed period; an estimate is an approximate price that may change.

Can I convert a quotation into an invoice?

In Invoiqo, yes: a quotation turns into a sales invoice with the same items and customer, without retyping. With this free tool, change the document type to tax invoice.

Should a quotation have a number?

GST law does not require it, but numbering quotations makes them easy to track and refer to when the customer orders.

Other formats

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